Effective Fleet Management Practices That Could Bring in Huge Savings

Are you losing track of fleet performance

Here are some best practices that could bring in huge cost-saving benefits for your business.

Small and medium businesses that utilise or offer fleet services face a constant task of managing employees who operate their vehicles out in the field.  Without credible data on employee workflows and behaviour, fleet operators have to make-do with limited information provided by their drivers and customers and have to make critical business decisions that can ultimately cost a business big money. That being said, these critical challenges could be easily ironed out using GPS tracking devices. Here are some best practices, when put to use, could bring in huge cost-saving benefits for your business.
Preventive Vehicle Maintenance Avoidable breakdowns caused by poor maintenance can cost your business a lot of money. Following a routine maintenance schedule keeps your vehicles operating in peak conditions at all times. It not only increases their lifespan, but preventive maintenance decreases the likelihood of an unexpected break down of your vehicle. An effective GPS tracking device can help you maintain accurate vehicle maintenance history reports and set up email or text message alerts for when maintenance is due, so you never miss a tune-up or have an unexpected, preventable breakdown again.

Track and Update Routes

Inefficient routing increases the number of kilometres your vehicles drive, which can waste time as well as fuel and decrease the number of clients your employees can serve each day. By tracking your driver’s daily routes with an effective GPS tracking device, you can identify opportunities to improve dispatch and routing, reduce fuel usage, and increase your revenue by reaching more customers every day.

Promote Safe Driving Habits 

Unsafe driving is not just bad for your business, but it’s a serious threat to life and property.
While crashes and collisions are inevitable, they can be prevented by monitoring driver safety with a GPS tracking device. They not only provide real-time alerts for unsafe behaviour such as speeding and alerts that trigger if the vehicle has travelled outside the permitted geographic radius. Fleet operators can use these alerts and reports to proactively identify unsafe drivers and take steps to encourage driver safety.When you can rely on accurate insights provided by an effective fleet management system, you can make data-driven decisions that will improve driver safety, increase productivity, and reduce your fleets operating costs.
Learn more about how you can intuitively save costs for your business using the latest in fleet management solutions and book a demo today. 

How vehicle tracking software can help you cut costs. 


  1. Manage driver behaviour. 

Most tracking software’s will provide real-time detailed tracking of a driver’s location, speed, and driving behaviour. Having access to this data can improve the safety and efficiency of your fleet.


Unsafe driver patterns can be identified via vehicle tracking such a dangerously speeding above the limit.

But it’s not just speeding that can jeopardize safety while driving.

Studies have shown that being sleep deprived on the road can be just as dangerous as driving while under the influence of alcohol.

This means that you can observe if drivers are sticking to the recommended breaks and rest times as opposed to just ‘powering through them’ which may save time but does so at the expense of safety.

An increase in safety leads to a reduction of accidents, speeding tickets and other fines. This can save costs in:

  • Vehicle repairs
  • Fines
  • Insurance policies.


While the software can provide drivers with how long they’ve been driving, prompitng breaks, however it can also highlight any part of the fleet that takes longer breaks than they should or intentionally drive longer routes to clock up their hours.

The detailed reports vehicle tracking provides can help highlight any driver behavior that can increase costs such as rapid acceleration, idling, excess use of AC, hard braking, expenses, trip information, duration and any driver behavior that can increase unnecessary idling or vehicle use.

A driver’s habits behind the wheel can lead to a  so efficiency training and education for your drivers can be a great way to cut costs in your fleet.

By keeping an eye on this data you can lead to great efficiency in your fleet and save time, money, fuel and ensure that you are paying your employees for the hours they actually work.

The software will allow you to reward good drivers and encourage others in areas they could improve in.

  1. Lowers insurance premiums. 

Many insurance policies offer a ‘telematics’ discount for individuals and companies who use vehicle tracking.

In insurance companies eyes knowing that ‘someone is watching you’ when you drive can lead to a heightened awareness of safety but also means that they can track your habits.

While an initial discount may be available due to vehicle tracking, a further additional discount can be given at the point based on how ‘good a driver’ you are.

These incentives are good for everyone involved as we save money and they reduce the risk of a claim. Check with your current insurance provider to see if a telematics discount is offered and if not then it may be worth your while to shop around elsewhere.

However, even if using vehicle tracking software doesn’t result in a discount from your insurance provider, the benefits of using it can lead to cheaper premiums.

Through accident reduction and increased driver safety, it can have a knock-on effect on your insurance cost by reducing the likelihood of losing your no-claims bonus.

  1. Increases longevity of your vehicle. 

One of the great benefits of vehicle tracking software is that it can help you stay on top of the maintenance of your fleet.

Tracking the health of every vehicle in your fleet can be hard to juggle. The software will track how old your vehicle is, how many miles/kms it has traveled, maintenance costs and even send a notification when it’s time to get a vehicle serviced.

The more problems with a vehicle tend to lead to an increase in costs.

By keeping your fleet in tip top condition it can help prevent any breakdowns, reduces the time off the road and lower the number of bills from the mechanic.

  1. Reports data to improve efficiency. 

By using vehicle tracking software you will gain access to a wide variety of data and information that you previously could not have known.

This allows you to take action steps to reduce costs but also allows you to experiment and see what works best for your fleet.

Driver routes.

By using the software to track the costs of various routes you can decide on the optimum one to save time and money.

Once optimized routes are established you can further improve the efficiency of your fleet.

The size of your fleet. 

Ultimately one of the best ways to reduce the cost of your fleet is to reduce its size.

Vehicle tracking software will allow you to see the big picture in order to make the decisions about when to reduce and increase your fleet’s size.

You may find that the improved efficiency that the software brings may enable you to cut back a number of vehicles you have on the road and reduce finance costs of maintaining your fleet.

Getting started with vehicle tracking software. 

We are an Australian based company that provide a cloud-based, integrated vehicle management system that gives you control over your entire fleet of cars, trucks and other vehicles from a central control point.

Our software is user-friendly and is fully customizable to meet your fleet’s needs.

To find out more about our software and the benefits of vehicle tracking simply click here or sign up today. 



Don’t Sweat on Fuel Consumption This Summer

Here are some useful tips to help you keep your fleet fuel bills down, while the temperature rises:

As the summer season continues to shine brightly, it ushers in a time to relax and enjoy the delightful weather. However, if you are a fleet manager, this isn’t the season that you may look forward to, with rising fuel costs enough to surely make you sweat. Fleet and operations managers must constantly keep a check on fuel bills as one of the prime cost heads to their business.

However, it is extremely challenging to manage fuel economy if you own a large fleet of vehicles, that are spread across a large geographical area. Here are some useful tips to help you keep your fuel bills down, while the temperature rises:

Improve Productivity

During this season, it’s not unusual for drivers to leave their vehicles and the air conditioning running between stops. Every additional hour per day of idling is equivalent to over 100,000 kilometres of engine wear. This prematurely ages the vehicle, which further impacts its fuel economy. Reducing unnecessary engine idle time can be an effective way for fleet operators can save fuel costs, as well as extend the life-cycle of the vehicle. CXZ Telematics allows fleet owners to review trip duration and distance travelled, giving the ability to identify long trip times over short distances.

Monitor Vehicle Speed Limit

Fleet owners and drivers often face the daunting challenge of meeting tight service delivery deadlines and reducing turn-around-time. However, in lieu of reaching the destination quicker drivers often end up exceeding the requisite speed limits. This is not only dangerous but, excessive speeding also burns more fuel. With CXZ Telematics, you can easily set and monitor speed limits of your vehicles, helping you keep a check on your fuel cost as well as ensure driver safety.

Optimise Routing

The summer season is also a great time for people to explore the outdoors, seek adventures and go places. This also means more vehicles on the roads, that sometimes could lead to traffic jams.

In such situations, it’s important to manage the route and work schedule of your cars to achieve delivery targets and conserve fuel. Optimising a route helps drivers navigate the roadway, avoid traffic challenges, reduce idling and other delays, saving precious time and fuel. A recent study by Motorola reported that 48% of drivers change their route on a daily basis. With the help of CXZ Telematics, fleet operators can review routes used, creating information to manage and optimise daily routs with their drivers. 

Fluctuating fuel prices remain one of the major concerns for fleet operators. However, by  intuitively monitoring your fleet performance and optimising your vehicle and drivers, fleet operators can effectively reduce fuel consumption, improve service delivery and maximise business revenue. CXZ Telematics can not only help your business maximise profits by helping you manage your fuel bills, it also helps the environment by allowing your business to reduce its carbon footprint and conserve fossil fuels.

To understand how you can integrate CXZ Telematics into your business and maximise on revenues, please click here.